Straight answer
What software does a small carrier actually need?
Four things: somewhere to record loads, somewhere to find them, somewhere to do the books, and an ELD. That's it. A one-truck operation does not need enterprise fleet management, and paying for it is one of the more common ways new carriers burn cash in year one.
We select the stack against your size and equipment, set it up so mileage flows into IFTA and documents flow into invoicing, and hand it over. You pay the vendors directly at their published rates — we don't resell subscriptions or take a cut, because that would bias which one we pick.
The stack
What we set up
TMS
Load records, rate confirmations, driver assignment, document storage and invoicing. Configured with your equipment, your customers and your document templates rather than left on defaults.
Load boards
Account setup, saved searches for your lanes, rate lookup tools and alerts configured so you're not refreshing manually. We'll tell you honestly which subscription is worth it at your volume and which isn't.
Accounting
Chart of accounts built for trucking — settlements, fuel, maintenance, per-diem — and connected to your TMS so invoices don't get entered twice.
Documents & mileage
Mobile document capture for BOL and POD, routed to the right folder automatically. ELD mileage exported in a format your IFTA return can actually use.
Optional
Ongoing management — $99/month
If you'd rather not touch it again: we keep the systems updated, add new customers and brokers, build the reports you ask for, fix integrations when a vendor changes their API, and train new drivers or office staff as you add them.
Why we don't resell subscriptions
If we earned a commission on the TMS we recommended, you could never be sure we recommended it because it was right for you. You buy directly from the vendor at their published price. Our fee is for the setup work and nothing else.
Market comparison
How our price compares
Market figures are published 2026 US industry ranges, not our own estimates.
| Option | Typical cost | What you get |
|---|---|---|
| DIY | $0 + a weekend | Usually ends with four disconnected systems |
| Truck Dispatching USA | $299 one-time | Stack selected, configured and connected; $99/mo optional |
| TMS vendor onboarding | $0 – $1,500 | Configures their product only, not your whole stack |
Answers
Software setup — questions
What software do I need to run a trucking company?
At minimum: a TMS to record loads and generate invoices, a load board subscription to find freight, accounting software with a trucking chart of accounts, and an FMCSA-registered ELD. A single-truck operation does not need enterprise fleet management software, and buying it is a common early waste of money.
Do you resell trucking software?
No. You buy subscriptions directly from the vendors at their published prices. We charge $299 for selection and setup and take no commission, because taking one would bias which product we recommend to you.
Can you connect my TMS to my accounting software?
In most cases yes, either through a native integration or a middleware connection, so invoices raised in the TMS post to accounting without re-entry. Which integrations exist depends on the products you're on, and we'll confirm before you commit to either.
How long does software setup take?
Usually three to five business days from the point we have your account access and your document templates. Load board accounts are immediate; TMS and accounting configuration is where the time goes.
Want this handled?
Tell us where you are — brand new authority, adding a truck, or drowning in paperwork. We'll tell you which of these you actually need and which you don't.