Online tools
These run in your browser. Nothing you type is stored or sent anywhere.
Document generator: invoices, claims, settlements, rate confirmations
Fill in the fields, see the document update, then print or save as PDF. Nothing is stored or sent.
Load profit and comparison calculator
Compare two loads on real profit per day, with fuel, deadhead, dispatch and factoring fees.
Dispatch fee calculator
Percentage or flat weekly: which is cheaper at your gross.
Dispatcher-carrier agreement builder
Build a dispatch service agreement, then print or save it.
Dispatch agreement checker
Paste a contract and see the clauses that cost carriers money.
Templates you can download and edit
41 professional templates. The Word files and the Excel files are fully editable: change the wording, add your logo, delete what you do not need. Free to use for your own dispatch work.
Invoices and getting paid
Dispatch-specific invoices, not generic ones: fee invoices, freight invoices with accessorials, corrections and weekly settlements.
Dispatch service invoice
Bill a carrier for your dispatch fee: percent of gross, flat per load or flat per week.
Dispatch service invoice (Excel)
Same invoice in Excel. The fee and totals calculate for you.
Freight invoice, carrier to broker
The invoice a carrier sends the broker: line haul, accessorials, remit-to and attached documents.
Corrected invoice and credit memo
Fix a wrong invoice without confusing the broker, and issue a credit memo.
Carrier weekly settlement statement
Show the carrier what was paid, your fee, deductions and the net amount due.
Payment follow-up letters
Four letters from a friendly reminder to a final notice for late freight payments.
Short-pay dispute letter
Challenge a broker who paid less than the rate confirmation.
Invoice packet cover sheet
A checklist cover page so no BOL, POD or rate con is missing.
Detention, TONU and claims
The letters that get accessorial charges and claims paid, with the facts brokers ask for.
Detention invoice and claim
Times, free hours and hourly rate, with a claim letter.
Lumper and expense reimbursement
Get lumper and other approved costs reimbursed with the receipt.
Cargo claim acknowledgement and response
Acknowledge a cargo claim and answer it in writing.
Carrier onboarding and agreements
Everything for the first call, the packet and the paperwork with a carrier.
Carrier intake form
Capture the carrier, equipment, lanes, money and compliance on the first call.
Carrier packet checklist
Every document a broker asks a new carrier for, with expiry dates.
Authorization to dispatch
A limited authorization for a dispatcher to act for a carrier.
Accessorial terms sheet
Agree detention, TONU, layover and lumper terms before the first load.
Notice to end dispatch service
End a dispatch arrangement properly and in writing.
Loads and daily operations
The checklists and forms you use on every load.
Rate confirmation (load tender)
Confirm a load in writing: parties, stops, freight, rate, accessorials and signatures.
Rate confirmation review checklist
Read a broker rate con before you sign and catch bad terms.
Broker vetting scorecard
Score a broker on authority, payment history and red flags.
Incident and breakdown report
Record a breakdown, accident or delay with the facts that matter.
Sales and communication
Scripts and templates for finding and keeping carriers.
Spreadsheets and calculators (Excel)
Yellow cells are for your numbers; grey cells calculate.
Check call and detention log
Log check calls and time on site, with a detention timer.
Dispatcher income and break-even planner
How many trucks you need to cover your costs and reach your goal.
Mega toolkit for complete PDF editing: NeedMyTools
Dispatching runs on PDFs: rate confirmations, bills of lading, proof of delivery, invoices. NeedMyTools.com is our free sister site with more than 70 tools: merge, split, sign and edit PDFs, convert photos, and generate invoices, credit notes and statements. Here are the ones dispatchers use most.
PDF and photo tools
Merge PDF
Put the rate confirmation, signed BOL, POD and invoice into one PDF for the broker.
Invoices, notes and business tools
NeedMyTools generates general business invoices. For dispatch-specific ones (fee percent, accessorials, detention, rate confirmations) use the document generator above. Browse all tools on NeedMyTools
Learn the business behind the paperwork
The Truck Dispatcher Pro Course explains how to use these documents on real loads: rates, negotiation, paperwork, getting paid and building a dispatch business.